Expenses Management

Expenses Management

There are a number of levels of assistance which we can offer in supporting the HR Department with cost tracking, tax monitoring and expenses payment and management.

Expenses Payment

For many of our clients, we take over full responsibility for the checking of expenses claims (relating to relocating employees) and reimbursement to the employee. Having agreed parameters and limits for claims for individual relocatees, a typical program would be:

Stage One

• The HR Manager advises ABC Relocation of:
• employee’s name
• point of contact
• status of the relocation
• relevant date for the new appointment ( for tax purposes)

Stage Two

• ABC contact the employee within 24 hours to explain the arrangements
• ABC despatch a pack to the employee containing:
• guidance notes including payment dates
• pre-paid addressed envelopes
• application forms (tick box format)

Stage Three

• Expenses are checked, recorded and validated
• Payments may be made directly to the employee fortnightly or monthly, supplemented by a monthly or quarterly invoice from ABC to the Company
• Alternatively, ABC will issue an instruction to the Company payroll department, under the appropriate authority for re-imbursement to be made.

Stage Four

• All payments are tracked and recorded by ABC
• At agreed times, year ends or completion of a move, ABC will forward information to the HR Manager for summary and tax declaration purposes.

See also Tenancy Management.